Commercial HVAC service and maintenance in Vilnius

Vilnius has many modern business centres, administrative and mixed-use buildings where the climate system serves dozens of different tenants. In such a building, maintenance becomes an organisational question as much as a technical one: who is responsible for the shared City Multi system, who for a tenant's own air conditioner, and who orders filter changes for the heat recovery units. At our Vilnius office at Gudelių g. 9 we help turn this into a clear maintenance plan.

Tenant, owner or facility manager: who is responsible for what

At the first meeting we establish which equipment belongs to the building and which to tenants, and how this is set out in lease or facility management agreements. Building owners and facility managers usually care about the shared systems – City Multi outdoor units, Lossnay ventilation and central controls. Tenants care about indoor units in their premises, the server room air conditioner or additional equipment. We can prepare a separate scope of work and separate reports for each party, so nothing falls through the gaps and nothing is done twice.

What a maintenance plan can include

• Indoor units on office floors – filter and coil condition, cleaning or replacement in line with the manufacturer's recommendations, scheduled around the tenant.
• Condensate removal – pipe falls, drain trays and condensate pumps checked so moisture never reaches ceilings or office equipment.
• Central controls – City Multi controllers, zone schedules and MELCloud settings reviewed, logged fault codes analysed.
• Rooftop and terrace plant – casings, fans, coils and supporting frames inspected.
• Refrigerant circuit – any work involving refrigerant and pressure measurements is done only by our qualified technicians.
• Report for the building manager – what was done, what we noticed and which actions we recommend.

Logistics in central Vilnius

In the Old Town, the city centre and business districts, access is often the limiting factor: vehicle entry permits, loading zones, roof access rules and working hours agreed with building management. We discuss these points in advance and build them into the visit schedule, and where needed we plan noisy work in offices outside business hours.

Equipment passports, reports and call-outs

Every unit we maintain gets a passport in the EKO2 portal: model, location, service history and notes. A facility manager or tenant sees only their own equipment and reports. Alongside scheduled visits, a plan can include call-outs when something fails; response and commercial terms are agreed individually, depending on how critical the site is.

When tenants change

Premises in business centres are refitted often: tenants move, partitions are rebuilt, new meeting rooms or server rooms appear. At such moments the climate system needs to be adapted to the new layout rather than simply left as it was. When we maintain a building continuously, we have an up-to-date equipment list and can assess more quickly whether relocating indoor units and changing control settings is enough or the system needs extending. We agree such changes with the facility manager and record them in the equipment passports.

Getting started in Vilnius

Call +370 603 90004 or describe your site through a project request. We will inspect the equipment, compile a list and send a maintenance plan proposal. We serve the capital and surrounding districts; for sites in other regions, please get in touch. More on our service page, in the academy article on maintenance and on the Vilnius office page.